1-2 May 2020
2299 Lancaster Pike, Shillington, PA 19607
All chairpersons should ask for help from other Keystone members to help work on their committees. The more people we get involved in the Regional meet the easier it will be for everyone. The Regional meet should be a fun time. It should not be a large burden on just a few people. Pitch in and help where you can. Remind everyone that we don’t do Regional Meets for a living and not everything will run smooth. We are doing this for all the Falcons and their owners. We want to keep these cars going forever!!
Tasks
| Role | Chair | Status | Description |
|---|---|---|---|
| Regional Chairperson | Bruce Wolfe | Contract signed with Best Western | The Main Regional Chairperson is the leader of the show. This person needs to coordinate all activities. This person is responsible for developing & designing the registration form, voting ballots, meet agenda, & any other |
| T-Shirts; Trophy; Wall Plaques | Bruce Wolfe | Reaching out to several vendors. | This person will get the art work done for the T-Shirts, Dash Plaques & Trophy Plaques. They will order the shirts and plaques and deliver them to the meet or to the appropriate chair persons. They can form a committee to |
| Hats | Bruce Wolfe | This person will order and deliver the Regional hats for the meet. The hat can have the Keystone logo embroidered on them and should have all meet information on the hats (Place, Year, Regional Number). | |
| Banquet Chairperson | NA | May not have an official banquet. | This person will be responsible for the awards banquet. Picking the menu, making sure the banquet is set up properly, having tickets made (optional), acquiring center pieces for the tables, making sure there are enough tables for the trophies & door prizes and anything to do with the banquet. |
| Registration | Frank & Ginny | This person will be responsible for all car registration forms. All forms will be sent to this person. They will keep track of all the entrant’s information such as car classes, T-Shirts & hats bought, Banquet tickets bought, miles driven, FCA Chapter affiliation and the registration table at the Regional meet. They will need help. This is a time consuming job. | |
| Chinese Auction & Door Prizes | This person will take care of all door prizes. If possible, one to four door prizes can be used as raffle prizes. Items can also be purchased to use as raffle gifts. If more than one item is used, they should be set up in the hospitality room with a container at each item so people can choose which item they want. This person will send thank you notes to all the people that donate prizes. It is best to ask for 2 business cards to be given with each item. One card will stay with the item so the person receiving the prize knows who it came from. The other business card will go into our files for sending a thank you note. It is best to give some of the prizes out during the meet to save time at the awards banquet. A list of the people and businesses that donate prizes should be announced at the banquet. An appreciation booklet can also be made with enlarged business cards displayed for advertising. This person will be responsible for getting all door prizes to the meet and banquet. | ||
| Parking Lot & Welcome Tent | Mike Pateski | This person is responsible for setting up the classes in the parking lot. They will also rope off all areas for the meet. They will meet with hotel people to know all areas to be used for the meet. They will be responsible for setting up the tents, car wash, DJ and anything that goes on in the parking lot. | |
| 50/50 | This person will sell 50/50 tickets through out the day and be at the 4:00 meeting to run the 50/50. | ||
| Shop Talk | Rick Barrett | If possible, a shop talk session should be scheduled to educate the attendees on a Falcon related item. Be sure to advertise this session in the newsletter. | |
| Welcome Tent & Parking | Mike Pateski | This person will be responsible for greeting the Regional entrants. They will show them where to park their Falcon and their trailers. They will direct the vendors to the proper area. They should have a list of the pre-registered Falcons so they can immediately be placed in their classes. No Falcons should be parked in the show area until they are registered. | |
| Advertising & Vendor Contact | NA | This person should work close with the Regional Chairperson to make sure all areas are covered that require notification of our upcoming meet. This person should make sure the registration forms are sent to surrounding Chapters and the National FCA newsletter 4 months or more before the meet. (The sooner the better.) Also send info to local newspapers, radio stations, Ford dealers and other car parts houses, just to name a few. An ad should also be placed in the FCA newsletter giving detailed information about the meet. Be sure the advertising has the address of the hotel listed. This allows people to use their GPS units on the way to the meet. | |
| Hospitality Room | Pam & Connie | This person will take care of setting up the tables, chairs, & food table in the Hospitality room. They will be responsible for making coffee and hot water for tea & hot chocolate. They are responsible for purchasing all supplies needed for the food area. They are also responsible for cleaning up this area and taking care of all unused items. | |
| Club Store | The club store manager is responsible for displaying and selling all items in the club store. If the Hospitality room is to be used for the club store, the Hospitality Chairperson should be notified as to what space is required. | ||
| Car Wash | This person will be responsible for bringing buckets, hoses, hose nozzles and a Y fitting to be used for washing cars. If possible but not necessary a bottle of wash concentrate can be supplied. | ||
| Guard Duty/security | Dan Haines | This person will make sure there are enough people signed up for guard duty for Friday (10:00 to 6:00) and Saturday night (10:00 to 6:00). You should supply a clipboard and sign-up sheet for Friday and Saturday nights (2 hr shifts). There should also be coverage during the banquet. | |
| Games | This person can have games set up from 1:00 to 3:00. Games can also be going on during the rest of the meet. | ||
| Goody Bags | Frank Servas | 16Feb: a few items have arrived. | This person needs to get bags and solicit all items for the goody bags. They are also responsible for assembling the goody bags |
| Tally Votes | Roy Kolb | Create ballot and see that enough are printed. Collect and count ballots at the event. | |
| Eastwood cruse organizer | Jim Ogram | Plan route from Shillington to Eastwood in Pottstown. Provide map to all going on the cruise. Oversee the organization of cars before leaving Shillington. | |
| Friday Pizza | Belinda Maxwell | ||
| Photographer | Lora & Tyler Varvel | This chairperson will ensure the event is properly photographed. They can take pictures and/or collect photos from others. The digital images will be delivered to the webmaster for posting to the club website. | |
| Music & PA System | Ensure some sort of public address (PA) system is available. Provided 1960s era background music during the show. |
Sponsors
| Name | Addr1 | Addr2 | CSZ | Phone | Contact | Donation | Donation Requested | Donation Received | Tier | Website | Source | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Armor All/STP Products Co | 1221 Broadway | Oakland, CA 94612 | 2020-02-03 00:00:00 | Frank | ||||||||
| AutoKrafters | gift certificates | 2020-02-27 00:00:00 | Bruce | |||||||||
| Best Western | 2299 Lancaster Pike | Shillington, PA 19607 | 610.777.7888 | Jesse Atkins | gmbwreading@onefivehotels.com | Hospitality Room | 1 | https://www.bestwestern.com/en_US/book/hotels-in-shillington/best-western-plus-reading-inn-suites/propertyCode.39120.html | Bruce | |||
| Carolinas Chapter | sponsorship exchange | 2 | https://www.facebook.com/CarolinasChapterFCA/ | Bruce | ||||||||
| Classic Car Restoration Club | ClassicCarRestorationClub@program-director.net | 2020-02-25 00:00:00 | 1 | https://www.classiccarrestorationclub.com | Jim | |||||||
| Clean Tools, Inc. | 10 Plaza Drive | Westmont, IL 60559 | 2020-02-08 00:00:00 | Frank | ||||||||
| colliers-classics | 1961 Obispo Ave | Signal Hill, CA | Jim: site message Bruce: VM and email | 2020-03-02 00:00:00 | https://www.cylex.us.com/company/colliers-classics-3800360.html | Frank | ||||||
| CRC Industries, Inc. | 885 Louis Drive | Warminster, PA 18974 | 2020-02-04 00:00:00 | Frank | ||||||||
| Critzas Industries, Inc. | 4041 Park Avenue | St Louis, MO 63110 | 2020-02-10 00:00:00 | Frank | ||||||||
| Dearborn Classics | 5200 S. Washington Avenue | Titusville, FL 32780 | 2020-02-05 00:00:00 | Frank | ||||||||
| Delux Diner | 2295 Lancaster Pike | Shillington, PA 19607 | 610.775.2577 | Anna; Lori | deluxediner2295@gmail.com | 2020-02-21 00:00:00 | 0 | http://thedeluxerestaurant.com/ | Jim | |||
| Eagle One Industries | 3499 Blazer Parkway | Lexington, KY 40509 | 2020-02-06 00:00:00 | Frank | ||||||||
| Eastwood | 263 Shoemaker Road | Pottstown, PA 19464-6433 | 610.323.9099 | Alyssa Negron | Anegron@eastwood.com | cruse location | 1 | https://www.eastwood.com/custserv-store | Jim | |||
| Evolution Powersports | 2400 Lancaster Pike | Reading, PA 19607 | 484.624.5045 | overflow trailer parking | 2020-02-21 00:00:00 | 2020-02-21 00:00:00 | 1 | https://www.evolution-powersports.com/ | Bruce | |||
| Ford Motor Company | One American Road | Dearborn, MI 48126 | 2020-02-07 00:00:00 | Frank | ||||||||
| GOJO Industries, Inc. | P. O. Box 991 | Akron, OH 44309-0991 | Goop hand cleaner towels | 2020-02-09 00:00:00 | 2020-02-13 00:00:00 | 1 | http://goophandcleaner.com/ | Frank | ||||
| Hagerty Insurance | P. O. Box 1303 | Traverse City, MI 49685-1303 | Bags; Do Not Touch | 2020-02-11 00:00:00 | 2020-02-08 00:00:00 | 1 | https://www.hagerty.com/ | Frank | ||||
| KP Automotive, Inc | North Wales, PA | 215.699.2456 | Jerry | kpauto@aol.com | KCfca VP | 2 | http://www.kpautomotive.com/ | Jerry | ||||
| L.B. Smith | 1100Market Street | Lemoyne, PA 17043 | 888.879.9543 | general club sponsorship ($250) | yes | 2 | https://www.lbsmithford.com/ | Jim | ||||
| Liquid Glass Enterprises, Inc. | PO Box 1170 | Teaneck, NJ 07666-1170 | 2020-02-13 00:00:00 | Frank | ||||||||
| Loctite®Brand – Consumer Products | Henkel Corporation | 1 Henkel Way | Rocky Hill, CT 06067-3581 | 2020-02-12 00:00:00 | Frank | |||||||
| Mac's Antique Auto Parts | 6150 Donner Road | Lockport, NY 14094 | 2020-02-14 00:00:00 | Frank | ||||||||
| Mason Dixon Chapter | sponsorship exchange | 2 | https://www.facebook.com/groups/115061685899580/ | Andy | ||||||||
| Meguiar's Inc. | 17991 Mitchell South | Irvine, CA 92614 | 2020-02-19 00:00:00 | Frank | ||||||||
| Melvin’s Classic Ford Parts | gift certificates; Do Not Touch | 2020-02-27 00:00:00 | Bruce | |||||||||
| Mothers Polish | 5456 Industrial Drive | Huntington Beach, CA 92649-1519 | 2020-02-15 00:00:00 | Frank | ||||||||
| northeastwheelsevents.com | Pamela Hirschhorn | pam@NortheastWheelsEvents.com | List KCfca regional on their site | 2020-03-02 00:00:00 | 1 | http://northeastwheelsevents.ning.com/ | Jim | |||||
| Rhino Fabrications | gift certificates | 2020-02-27 00:00:00 | Bruce | |||||||||
| Shillington Ford | Dear John | 2020-02-21 00:00:00 | 0 | Bruce | ||||||||
| Simple Green World Headquarters | Sunshine Makers, Inc. | 15922 Pacific Coast Highway | Huntington Beach, CA 92649 | 2020-02-16 00:00:00 | Frank | |||||||
| Stoner Inc. | 1070 Robert Fulton Highway | Quarryville, PA 17566 | 2020-02-17 00:00:00 | Frank | ||||||||
| WD-40 Customer Relations | PO Box 308 | Budd Lake, NJ 07828 | Dear John | 2020-02-18 00:00:00 | 2020-02-22 00:00:00 | Frank |